Comparativo Asana v Notion

Project management platforms have known a significant evolution since their inception and it is normal that there are modifications in those that already exist, in order to accompany others that emerge in the market.

In this context, there are project management tools that stand out over the rest. One of them, of course, is Asana, which Task and Flow uses on a recurring basis. After all, the comparatives that we make show exactly that.

However, we like to test our choices, which is why we’re back to drawing a comparison between Asana and another project management platform. This time, we will talk about Notion .


What is Notion?

Created in 2016, Notion was founded by Ivan Zhao and his colleagues Simon Last and Andrew Sinkov. Initially, it was developed to make your team’s communication more efficient. However, it was not much more comprehensive than a simple note-taking application, eventually similar to those that exist on iOS or Android devices.

That is, initially, it did not have the complexity that it came to achieve. Today, it’s much more than an app. It is an all-in-one platform from which a team or a project can be managed.

In recent times, it has gained greater popularity especially among small teams that have projects from several clients in hand, although it is also commonly used by larger teams that use Notion to share documentation about assets of a particular project.

Today, it already has more than 5 million users worldwide, which demonstrates its popularity. In addition. has raised about $50 million in funding from venture capital firms with some prominence… and had the public support of investors with some prominence in the financial area, such as Twitter CEO (at the time) Jack Dosery or Y Combinator president Sam Altman.


Notion vs Asana

All this media attention and acclaim made the Task and Flow team want to test Asana, comparing both platforms.



Let’s start with what starts by jumping out at you when you open both platforms – the appearance.

Both platforms have a similar layout, with the navigation bar arranged on the left side of the screen and a central area where you can edit the view of both.

Both Asana and Notion have customizable templates, noting similarities between the two in this regard. That is, both allow their respective users a navigation adaptable to what they seek to implement in their projects, although Notion has a greater offer of templates.



We know that one of the key aspects in project management is related to the efficiency of the collaboration of the respective team so it is important to take into account when choosing a project management platform.

In the case of Asana, it’s easier to collaborate than in Notion. Not only because of the limitation of Notion in the free version, but it also allows you to offer each employee a complete overview of a particular task assigned to them. In addition, it is also possible to comment on this task in order to notify you of something that is eventually necessary.

On both platforms you can use the @ sign to notify someone, but as we can see, Asana is much more collaboration-friendly.



If there’s one thing Asana excels at, it’s automation. After all, there are recurring tasks that can be postponed to specific days. That is, if there is something that needs to be done every Tuesday and Thursday, it can easily be scheduled for those periods.

In addition, they are easy to use and are accessible to most employees.



It’s hard to combine complexity and interactivity, but the truth is that Asana can do it.

In fact, it is a tool that is practically ready to use by new users and allows them to have a clear understanding of what they need to do or what they will be dependent on. Something Notion can’t offer.



After looking at some of the factors we consider essential to the smooth running of a project management platform, we continue to have a preference for Asana. Admittedly, Notion has some value such as the elements of the respective projects or even the organization of the documentation, but Asana is not only more intuitive but also allows a more efficient collaboration to those who use it.

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